BY-LAWS

Bylaws
BYLAWS
VETERANS AND MILITARY FAMILIES CAUCUS OF THE NORTH CAROLINA DEMOCRATIC PARTY
Article I: Name and Logo  
           Section 1.  Name of This Organization.  
The name of this organization shall be the Veterans and Military Families Caucus of the North Carolina Democratic Party.  It may be abbreviated to ‘VMFC-NCDP’.
Section 2.  Organization’s Logo.  
The logo of the VMFC-NCDP shall be that of a solid NC Map outline, bordered in gold and with an image of the branch of services in the middle.
Section 3.  Use of Logo by Chartered Chapters.  
VMFC-NCDP properly chartered veterans and military families chapters of County Democratic Parties are permitted to utilize the logo of the VMFC-NCDP.
Article II: Mission Statement
It shall be the mission of the VMFC-NCDP to work within and through the North Carolina Democratic Party, providing a strong voice and representation within the party structure; and promoting the welfare of veterans, and military families both through effective legislation and encouraging veterans to participate fully as Democrats at all levels of policy making and public service.
The VMFC-NCDP will participate in the policy decisions and the outreach programs of the North Carolina Democratic Party and its endorsed candidates. The VMFC-NCDP will recruit and support Veterans and members of Military Family candidates for elective office. The VMFC-NCDP will support only Democratic elected officials and Democratic nominees in partisan races. The VMFC-NCDP will recruit and support Veterans and members of Military Family candidates for leadership positions at the state and local levels. The VMFC-NCDP will recruit and support Veterans and members of Military Family candidates for the delegation to the Democratic National Convention and Committees.

Article III: Membership 
Section 1. Values.  
The VMFC-NCDP shall maintain the following four core values:  Leadership, Honor, Service and Democratic values.
Section 2.  Members. 
Membership in the organization shall be open to any registered Democrat who supports the mission of the VMFC-NCDP.
Section 3.  Voting Members. 
Only Veterans and Military Family (as per DOD definition) are permitted to vote in the manner prescribed for the vote they are present for.  No member has the right to vote unless they are found to be in good standing at the exact time and place they wish to do so.  Good standing shall be defined as being current on membership dues and compliant with the requirements of membership immediately prior to a vote.  Further, VMFC-NCDP recognizes its obligations under the General Policies/Provisions of the North Carolina Democratic Party and its Plan of Organization.
Section 4.  Membership Dues.
a)         Membership is due in January of each calendar year.
b)         Dues are set by the Executive Board annually.
Section 5.  Membership Termination.
a)         Membership in the VMFC-NCDP is a privilege. This privilege can be revoked for conduct that is deemed harmful to the organization.
b)        Any member may voluntarily resign their membership at any time. Members who resign are eligible for return to the VMFC-NCDP at any time by paying their dues and updating their information.
c)         The Executive Board may automatically remove any member if, during his/her term of membership, such member affiliates with or registers as a member of another party; publicly avows preference for another party; publicly advocates that the voters should not vote for the endorsed candidate of the NCDP for any office; or who publicly gives support to or avows a preference for a candidate nominated by another party.
d)        Any member can request that another member be reviewed for potential disciplinary action, up to the termination of their membership.  
1.     Such a request must be submitted in writing to the Organizational Development Committee Chair.  
2.     The Chair then has a period of no more than 72 hours to inform the Chair or Acting Chair of the VMFC-NCDP of the request.  
3.     The Chair or Acting Chair of the VMFC-NCDP then appoints a Special Committee for Review.  
4.     The Special Review Committee is tasked with investigating the request and all parties involved.  
5.     This Committee presents their findings to the VMFC-NCDP Chair in writing in a timely and efficient manner.  
6.     The VMFC-NCDP Chair will then decide if the findings require a Special Meeting or can wait for presentation to the membership at the next regular scheduled meeting.  
7.     At the time the findings are presented to the membership, a motion for the recommended disciplinary action is needed.  A seconding of the motion is required and the motion must pass by a two-thirds majority vote of the voters present.  It is the right of the accused member to address the membership in their own defense prior to the presentation of motions for disciplinary action(s).  
8.     Once passed, the execution of disciplinary action(s) is delegated to the Chair, who then carries out the action(s) prescribed.
Section 6.  Levels of Organization.  
The caucus shall have two levels of organization – Executive Council, and Main Body.

a)     Executive Council.  
This board serves as the steering committee of the Caucus and acts on its behalf when a vote of the membership is not available. 
A) The Executive Council will consist of:
State Chair/Commander
State Senior Vice Chair/Commander
 1st Junior Vice Chair/Commander
2nd Junior Vice Chair/Commander
State Treasurer
 State Adjutant/Secretary
County Chair/Commander of County Chapters
The Chairperson of all standing committees

b)    Main Body.  
The Main Body shall be the entire body of membership of the Executive Council and all paid members. Who have a right to vote as per Section 3.Voting Members
Section 7.  Policy & Procedure Requests.  
The Main Body may request that an approved Executive Council Policy & Procedure be brought to the floor for debate and vote for possible repeal.  Should a motion, second and majority vote repeal the Policy & Procedure, it is repealed effective on the certification of the vote.  Repealed Policies & Procedures may not be re-approved by the Executive Council during the same term.
Section 8.  Endorsements. 
SECTION ONE: The Executive Council may, at its discretion, by a majority vote, develop a policy regarding the support or endorsement of candidates.
Section 9. ANNUAL REPORT TO THE STATE CENTRAL COMMITTEE
In the first quarter of every year, the VMFC-NCDP shall present the NCDP with a report of its membership, attendance and activities for the preceding calendar year.
Section 10. COMPLIANCE WITH NORTH CAROLINA STATE DEMOCRATIC PARTY, PLAN OF ORGANIZATION The VMFC-NCDP will abide by the Plan of Organization of the Democratic Party of NCDP By-Laws and any additional policies as established by the NCDP
Article IV:  Officers 
Section 1. Qualifications. 
Officers must be a Veteran or a direct member of a Military Family as defined by the DOD.  Veterans are defined as a veteran of the United States Armed Forces, which shall be broadly construed to include the Army, Navy, Marine Corps, Air Force, Coast Guard, Merchant Marines, Filipino Veterans who served with our allies during the Bataan Death March and resistance in World War II, Native American Indians who provided the communications code for our allies during World War II.  This shall include all current members of the Armed Forces who have served at least 30 days of duty beyond their initial training and shall have continued forward with their service.  Additionally, military service members who were released from service due to medical conditions, regardless of the length of their service, qualify as a veteran.

Active duty military service members are prohibited from being an officer in accordance with the Hatch Act of 1939 and Department of Defense Directive 1344.10, Political Activities by Members of the Armed Services, which states that “A member of the Armed Forces on active duty shall not service in any official capacity with or be listed as a sponsor of a partisan political club; speak before a partisan political gathering, including any gathering that promotes a partisan political party, candidates, or cause; participate in any radio, television, or other program or group discussion as an advocate for or against a partisan political party, candidate, or cause.”
Section 2.  Officers of the VMFC-NCDP.   The officers of the VMFC-NCDP shall be State Chair/Commander, Senior Vice Chair/Commander, 1st Junior Vice Chair/Commander, 2nd Junior Vice Chair/Commander, State Adjutant/Secretary, State Treasurer, and Immediate Past President. The term of office for the officers shall be two (2) years. There are no term limits.
Section 3. OFFICERS’ DUTIES.
SECTION ONE: The State Chair/Commander, shall preside at all meetings of the VFMC-NCDP and the Executive Council, shall appoint Ad Hoc committees, shall represent the VFMC-NCDP with the North Carolina State Democratic Party  Executive Council, and shall perform other duties that are pertinent to the office.
The State Senior Vice Chair/Commander shall assume the duties of the Chair during any absence, incapacity, or temporary disability of the Chair and perform such duties as may be assigned by the Chair. Chair the new Chapter Committee.
The State 1st Junior Vice Chair/Commander shall recruit new members for the caucus.
The State 2nd Junior Vice Chair/Commander shall be in charge of web site and communications, such as press releases.

SECTION TWO: The State Adjutant/Secretary shall maintain the membership and mailing lists, keep the minutes of all meetings of the VMFC-NCDP, send out notices of all meetings, and perform other duties that are pertinent to the office. The State Adjutant/Secretary shall be the custodian of all the papers of the VMFC-NCDP. The State Adjutant/Secretary, at the expiration of his/her term, shall surrender all property of the VMFC-NCDP in his/her possession to the Chair.

SECTION THREE: The Treasurer shall be responsible for insuring that the VMFC-NCDP complies with the regulations and financial requirements of the State Board of Elections. The Treasurer shall make a report of the income and expenses of the VMFC-NCDP at each meeting of the Executive Council, and make a financial statement to the members at the annual meeting of the VMFC-NCDP. The Treasurer shall be the custodian of all the financial records of the VMFC-NCDP. The Treasurer, at the expiration of her/his term, shall surrender all records and property of the VMFC-NCDP in his/her possession to the Chair.
ARTICLE VI: RESIGNATIONS, REMOVALS, AND VACANCIES
SECTION ONE: Resignation of the Chair shall be effective upon receipt of such resignation, in writing, to the remaining members of the Executive Council. Resignations of the other members of the Executive Council shall be effective upon receipt of such resignation, in writing, to the Chair.
SECTION TWO:  If a grievance is filed and a person is found guilty of an infraction where it warrants removal from the membership for malfeasance or for conduct clearly contrary to the purposes or best interests of the VMFC-NCDP. A ¾ vote of the Executive Council will be required for removal.
SECTION THREE: Any member of the Executive Council who is absent from two (2) consecutive meetings may be subject to removal.
SECTION FOUR: The Executive Council shall fill by appointment, pending special election upon due notice of the membership.
ARTICLE VII: STANDING COMMITTEES
SECTION ONE: The Chair shall appoint the members of each standing committee from the membership of the VMFC-NCDP. Each standing committee may appoint from among its own members a committee chair. Meetings of any standing committee shall be called by the chair of the committee by giving notice of the time and place of meeting to each member of the committee.
SECTION TWO: The Chairperson of all standing committees shall sit as a member of the Executive Council, and shall not be counted for the purpose of determining Executive Council meeting quorum under these bylaws.
SECTION THREE: Fundraising Committee – the Fundraising Committee will raise funds to further the Purpose of the VMFC-NCDP. The Treasurer shall be a member of and may chair the Fundraising Committee. The Fundraising Committee is empowered to solicit monetary and in-kind contributions and to sell items promoting the VMFC-NCDP.
SECTION FOUR: Membership Committee – The Membership Committee shall recruit members, greet new members, and maintain the membership list in coordination with the  State Adjutant/Secretary . The 1st Junior Vice Chair/Commander shall be a member of and may chair the Membership Committee. The Membership Committee may staff booths at Festivals and political conventions and organize participation in Parades. In coordination with the Secretary, the Membership Committee shall provide regular reports to the membership regarding the activities of the VMFC-NCDP.
ARTICLE VIII: LOCAL CONSTITUENT ORGANIZATIONS
SECTION ONE: The VMFC-NCDP Executive Council may, at its discretion, recognize organizations representing VMFC-NCDP concerns at the County and District levels, call chapters as constituent organizations of the VMFC-NCDP. Such recognition shall not be dependent on recognition by any other Democratic Party committee.
SECTION TWO: The County Chair/Commander of each recognized organization will serve as a voting member of the Executive Council of the VMFC-NCDP.
SECTION THREE: Representatives of local constituent organizations shall  be counted for the purpose of determining Executive Council meeting quorum under these bylaws.
SECTION FOUR: One representative of each recognized organization shall be elected by its members to serve as a voting member of the District Executive Committee and the County Chair/Commander shall serve on the County Executive Committee.
ARTICLE IX: MEETINGS
SECTION ONE: The Executive Council shall meet at least four (4) times during the year. At least one such meeting shall be held on a face to face basis. Other such meetings may be by teleconference, email or other similar communication. Participation by such means shall constitute presence at such meetings. A quorum for the Executive Council shall be a majority of its membership, excluding vacancies, heads of standing committees, and representatives of local constituent organizations.
SECTION TWO: Special meetings may be called by a 2/3rds vote of the Executive Council and may be by teleconference or email.
SECTION THREE: The membership shall convene annually at a time and place(s) to be determined by the Executive Council. The membership shall receive at least thirty (30) days’ notice of the annual meeting by mail, email or telephone. A quorum for the annual meeting shall be ten percent (10%) of the voting membership. The quorum requirement may be waived by a 2/3 vote of the Executive Council. The annual meeting may be held in person and/or electronically, to be determined by the Executive Council. Voting by valid caucus members may occur in person and/or electronically, as determined by the Executive Council. The membership shall receive at least thirty (30) days’ notice of the means by which the meeting will be held.
ARTICLE X: NOMINATIONS AND ELECTIONS        
SECTION ONE: Names of proposed officers will be placed in nomination from the floor during the annual meeting.
SECTION TWO: Elections shall be held at the annual meeting held in odd calendar years starting in the next odd calendar year after approval of the NCDP SEC.
ARTICLE XI: AMENDMENT OF BYLAWS
The Bylaws for the VMFC-NCDP may be amended at the annual meeting by a 2/3 majority vote of the members present, providing that a copy of the proposed amendments has been sent to the members at least thirty (30) days prior to the annual meeting of the VMFC-NCDP.
ARTICLE XII: PARLIAMENTARY AUTHORITY
The most recent edition of Robert’s Rules of Order Newly Revised shall govern the VMFC-NCDP where those members present exceed 20. Otherwise, the current edition of Roberts Rules of Order, Newly Revised, for Small Boards shall govern the VMFC-NCDP and its Committees.
ARTICLE XIII: ANTI DISCRIMINATION PROVISIONS
The VMFC-NCDP shall not discriminate on the basis of race, color, religion, sex, ethnic or national origin, age, disability, veteran status, social or economic status, marital status, sexual orientation, gender identity, or any other factor unrelated to membership and the mission of the VMFC-NCDP.
Pending approval of the SEC of the North Carolina Democratic State Party
Rewritten and Final Approval August 19th 2017 at Burlington, NC
Rev. Dr. Wendy Ella May U.S. Army Disabled Veteran
Interterm State Chair/Commander VMFC-NCDP.






























Membership Application 2019

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